Northeast Kansas ACBL Unit 234
Board of Directors

Policies and Procedures Manual

NE Kansas ACBL Unit 234 Board of Directors
Policies and Procedures Manual

Contents

Introduction  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -iv- 

I.  Purpose -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  - 1

II.  Revisions -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  1

III.  Job Descriptions and Responsibilities -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  - 1

       A.  President -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  - -  1
       B.  Vice-President -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  1
       C.  Secretary -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -   2
       D.  Treasurer -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  3  
       E.  Executive Committee -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  - 4
       F.  Recorder -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  - -  4
       G.  Disciplinary Chair -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -   -  -  4
       H.  District Representative -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  - 5
       I.   Webmaster -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -   -5
       J.   Education Liaison -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -   6
       K.  Unit Game Coordinator -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  - - -6
       L.  NAP Coordinator -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  - 7
       M. Board Member -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -8
       N.  Unit Tournament Coordinator, Unit Tournament Chair, and
             Tournament Committee Chairs -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  - 8

IV.  Unit Elections -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  8

       A.  Nominating Procedure -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  8
             1.  Appointment of Nominating Committee Chair -  -  -  -  -  -  -  -  -  -  - 8
             2.  Nominating Committee Chair -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  - 8
             3.  Selection of Candidates for Nomination -  -  -  -  -  -  -  -  -  -  -  -  -  - 8 
             4.  Additional Nominees -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  9
             5.  Finalized List of Nominees -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -9
       B.  Election Information and Ballots -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -10
             1.  Electronic Notification of Election Information and Ballots -  -  -  -  - 10
             2.  Preparation of Ballots for Use at the Annual Election Game -  -  -  -  11
             3.  Distribution of Nominees Names and Brief Statements -  -  -  -  -  -  -11
             4.  Unit Membership Roster -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -11

                                                                                  -ii-

       

C.  Appointment of Election Officials -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  - - -11
             1.  Appointment of Election Judges and Election Committee -  -  -  -  - - 11
             2.  Appointment of Election Director -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -11
       D.  Voting Procedures -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -12
             1.  Absentee Voting -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  - 12
             2.  Absentee Voting Instructions -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -12
             3.  Voting at the Annual Election Game -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  - 13
       E.   Disqualification of Ballots -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -14
       F.   Counting of the Ballots -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  14
       G.  Announcement of Election Results -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  14
       H.  Follow-Up Report -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  - 14

V.    Tournaments -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  - 15

        A.  Unit Tournament Coordinator -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -15
        B.  Unit Tournament Chair for Sectional and Regional Tournaments -  -  - 16
        C.  Committees for Sectional and Regional Tournaments -  -  -  -  -  -  -  -  -17
              1.  Publicity and Promotion -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  - 17
              2.  Partnership -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  - 17
              3.  Reception -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -18
              4.  Hospitality -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  18
              5.  Caddies -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -19
              6.  Transportation and Set-Up/Take-Down -  -  -  -  -  -  -  -  -  -  -  -  -  - 19
        D.  Free Play Policy -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  - 19

VI.   Directors and Officers Liability Insurance -  -  -  -  -  -  -  -  -  -  -  -  -  -  -  19

Appendix A.    Board Member Agreement 
Appendix B.    Player Memo
Appendix C.    Unit Assets
Appendix D.    Location of Unit Property

-iii-

Introduction

Background and reason for the manual:  In 2011 after several years of attempted revisions to a set of outdated and non-compliant bylaws, Unit 234 Board of Directors adopted a new set of bylaws.  The bylaws purposely left general to avoid need of frequent revision was intended to be supplemented with a more detailed manual of policies and procedures by which the board would find guidance in fulfillment of purpose and responsibilities to ACBL and to unit members.  This then is the beginning of that manual.  As we grow in experience and find necessity for additional policies and helpful information for future boards the manual can easily be added to and revised.  

-iv-

I.      Purpose

         a)   The purpose of this manual is to set forth guidelines to assist the Unit 234 Board of Directors in
               the performance of their duties and responsibilities,
         b)  and to explain more fully the intent of the articles of the by-laws of the Unit Board of Directors.

II.    Adoption and Revisions

  a)   Adoption of the Policy and Procedure Manual will require a majority of a quorum of board 
        members either at an in-person board meeting or by email vote.  
        b)   Proposed revisions from unit members or board members must be submitted to the entire 
              board at least two weeks before a vote can be taken. 

III.   Job Descriptions and Responsibilities

         Directors and Officers Liability Insurance (Under Consideration)

         A.   President

         The President shall:
•	    Preside at all meetings of the membership and of the Board of Directors.
•	    Supervise and manage the affairs of the corporation (Unit), and perform all other duties as are      
•	                incident to the office.
•	 Be a member ex-officio of all committees
•	 Appoint, with board approval, and supervise all committee chairs.
•	 Serve as co-chair of any regional tournaments hosted by the Unit.
•	 Authorize individual expenditures of $200 or less on behalf of the Unit, without prior Board 
                approval. 
•	 Serve as the charging party when a complaint is made against an ACBL member or
                participant in a Unit 234 sponsored ACBL-sanctioned event, unless there is a conflict of
                interest.  In such event, the Unit Vice-President will assume this function. 

         B.   Vice-President

         The Vice-President shall:
•	    Assist the President in the execution of his/her duties.
•	    During the absence or disability of the President, exercise all the functions of President.
•	    Serve as Unit Game Coordinator. 
•	    Serve as Unit Tournament Coordinator.
•	    Have such powers and discharge such duties as may be assigned from time to time by the 
                Board of Directors.
•	    Serve as Election Director unless a candidate for re-election.  
•	    Attend any Disciplinary Committee hearings.

1 

         C.   Secretary

         The Secretary shall:
•	Issue notices for all meetings.
•	Attend all meetings of the Board of Directors, and all membership meetings.
•	Keep minutes of all meetings.
•	Have charge of the unit records, including, but not limited to, all documents related
                 to unit incorporation, not for profit status, IRS filings, monthly and annual financial
        reports, official correspondence and official documents from the ACBL. 
•	Keep lists of all member and affiliated clubs, records and correspondence.
•	Be in charge of communications with all unit club managers.  This includes:
                 Maintaining a current, up-dated file of club sites and email and postal mailing addresses
                 of managers, and sending correspondence as required or directed by the Board of Directors.
•	Forward a draft of the minutes to each Board member for review following any Board or
                 membership meeting.  The minutes shall be marked "Subject to Board Approval."  Board 
                 members shall respond with "Approve" or "Disapprove" within 5 days.  Any "Disapprove"
                 response shall be accompanied with an explanation for the disapproval so that any 
                 corrections may be made, if necessary.  Once the corrected minutes are send via email, 
                 board members shall again respond with Approve or Disapprove" within 5 days.After having 
                 been reviewed and approved by email communication, the minutes should be sent to the Unit
                 Webmaster.  This should be accomplished within two weeks following a meeting.  Any sensitive
                 information concerning discussion or action regarding a unit member shall be kept confidential 
                 among board members and shall be excluded from public sharing of board minutes.
•	Maintain a hard copy of all minutes, monthly financial statements, and correspondence.
•	                These records shall be secured in a file cabinet located at the Kaw Valley Bridge Center,
•	                1025 N 3rd Street, Suite 120, Lawrence, KS 66044, and shall be available to all Board 
•	                members.  Keys to the unit file cabinet shall be in the possession of the unit President, 
•	                Secretary and Treasurer.
•	    Keep lists of all unit club contact information and correspondence.
•	    Complete the necessary forms notifying the ACBL of the annual Unit Board member and 
                officer changes.  This may be done electronically through the ACBL website.
•	Notify the District 15 President of all changes within the Board, as necessary.
•	Forward copies of Mini-McKenney and Ace of Clubs lists as received from ACBL to all club
                 managers.  This may be done electronically.
•	Notify the ACBL Membership Department of any deaths of Unit 234 members that occur.
•	Maintain the Unit Policies and Procedures Manual, and revise as directed and approved by the Board. 
•	Provide a copy of the Policies and Procedures Manual to the Unit Webmaster for posting on the Unit website.
•	Maintain a list of members who consent to receiving correspondence from the unit by electronic means (e-mail), and another list who require hard copies delivered either by hand or via the USPS
•	Serve as the Unit Electronic Contact for ACBL e-mail correspondence.

                                                                            2

•	Provide all new Board members with an Orientation Packet including a copy of the Unit 234 By-Laws, copies of the minutes from the last year of Board meetings, a copy of the Unit Policies and Procedures Manual, a roster of Board members (containing the names, addresses, telephone numbers and email addresses of members), and, a copy of the Board Member Agreement to be signed by the member and the Board President at the first meeting following the election. 
•	Perform such other duties as are incident to the office, or are properly required of the Secretary
                 by the Board of Directors.

         D.   Treasurer

         The Treasurer shall:
•	Pay authorized tournament expenses and other board approved expenditures.
•	Reimburse Board members for documented out-of-pocket expenses up to $200.
                 Board approval is required for expenses over $200.
•	Maintain financial records, and attend Board meetings to report on the financial condition of the corporation and furnish the Board with financial reports.
•	Be responsible for filing IRS tax returns no later than April 15 and annual corporation renewal no later than June 1 with the state of Kansas; and keep all financial records including IRS filings, monthly and annual financial records of the unit in the secured unit file cabinet.
•	Be authorized to make planned expenditures with individual disbursements approved by the Board.  Unplanned, discretionary expenditures over $200 require Board approval prior to commitment and payment.
•	Change signature cards when necessary and handle financial correspondence.
•	Upon Board approval, purchase certificates of deposit and procure loans when necessary.
•	Arrive one-half hour early at tournaments with cash advances for tournament directors. 
•	Make arrangements with tournament directors to receive and verify the tournament invoice and deposit all cash and checks in the bank.  Verify expenses on the tournament invoice from the hotel.  E-mail all Board members a detailed report of income and expenses by category (table count, expenses, and profit or loss).
•	Deposit ACBL dues rebates in the bank.
•	Prepare an annual financial report and submit copies to:
                1)  the Secretary for filing, 
                2)  the Webmaster for posting on the Unit website, and
                3)  the District #15 representative to the ACBL National Board of Directors.

                                                                                    3

E.   Executive Committee

The President, Vice-President, Secretary and Treasurer are the Excecutive Committee of Unit 234
Board of Directors.  At least three of the four officers must be present in person or by conference
call in order to make a decision.

The Executive Committee shall:
•	     Meet to confer and decide any matter of immediate urgency when an emergency board 
•	        meeting is not practical.
•	    Approve any expenditure of over $200 when a decision cannot be delayed until the next board
•	                meeting.
•	    Schedule an annual review of bylaws and policies and procedures manual early in the calendar 
•	                year by the entire board of directors.  This affords the opportunity for all members to be 
•	                informed and to keep the documents updated.
•	    Keep track of unit events scheduled in the future to ensure all events are planned in a timely 
•	                manner.
•	    Participate with the President in preparing the board meeting agendas.
•	
•	         F.   Recorder 
•	         The Recorder shall:
•	    Be familiar with the Laws of Duplicate Contract Bridge, the ACBL Code of 
•	       Disciplinary Regulations and the Recorder Regulations.
•	    Receive, investigate and evaluate Player Memos (see copy of Player Memo in appendix) 
•	                concerning an incident.
•	Educate reporters and subjects about proper behavior and ethical behavior in accordance with the Laws of Duplicate Contract Bridge and the ACBL Code of Disciplinary Regulations.
•	Communicate, as appropriate, with those involved in a reported incident, especially the reporter and subject.
•	Provide a record of all player memos including investigation and resolution to the Tournament Chair who shall maintain such records in tournament files in the secured unit file cabinet.
•	Make or assist with an impartial presentation of evidence to the Disciplinary Committee or prosecute the complaint on behalf of his appointing organization or his behalf  when selected or appointed to do so.
•	Have the authority to file a complaint with an appropriate charging party to request charges to an appropriate disciplinary body against a subject as a means to resolve a player memo or memos.  He may also choose to inform a subject that a complaint may be filed in the future should the undesirable behavior continue.  In either case, the recorder must insure that in authority of the office of recorder is not abused.
•	Have no disciplinary authority and must not give any indication to the contrary.
•	Not serve as a member of the Unit Disciplinary Committee during his tenure of office.
•	     Be available at all Unit 234 sponsored tournaments.  If the Recorder will not be available, 
•	        he shall select a qualified assistant to perform all recorder functions.  Should no recorder be
•	        available, the Director-in-Charge will act as an on-site recorder.

                                                                           4

G.   Disciplinary Committee Chair  
The Disciplinary Committee Chair shall:
•	    Receive complaints forwarded from the Board of Directors against a member of the unit or any
•	       person participating in a sanctioned event or other activity sponsored by the Unit, District or 
•	       ACBL held within the Unit's geographical boundaries which warrant committee consideration.  
•	   Select three Unit 234 members to serve as a committee.  He will then select a date and location 
•	                to hear testimony, and notify all parties involved.  
•	   Report the findings and recommendations of the Disciplinary Committee to the Board of 
•	               Directors.
•	   In the event of a Disciplinary Committee Hearing, select a person to serve as a presenter.  
•	       Said individual shall make or assist with an impartial and neutral presentation of evidence to 
•	       the committee.  The Recorder may serve in this capacity.                                                                     
•	
•	H.   District Representative
•	
•	         The two Unit District Representatives are elected by the Board of Directors and may or may not 
•	be a member of the Unit Board. Only unit members who regularly attend district regional tournaments should be considered for these two positions.   Terms of office are for a period of three years unless the
•	representative fails to regularly attend and report district meetings to the unit board.  The unit president or board shall select alternate representative(s) when one or both of the official representatives are unable to attend.
•	
•	The District Representative shall:
•	Attend all District 15 Board meetings.  (If unable to attend, he/she shall notify the President who will select an alternate).
•	Cast votes for the Unit (said votes may be split at the discretion of the Unit Board).
•	Inform the Board of Directors concerning issues expected to be presented for a vote at 
        upcoming District 15 meetings and obtain the Unit Board's input.
•	Have the discretion to cast the Unit's votes on issues added to the agenda at the last minute.
•	Each representative shall participate in preparing a district meeting summary to be submitted electronically to the board within a week following the district meeting.  A more thorough written report on the proceedings of each District 15 meeting shall be submitted to the Unit Board before its next meeting.  The unit executive committee may decide if there is anything of importance that should be shared with the unit membership.  This may be done through the website.   

                                                                           5

I.   Webmaster

The Unit Webmaster shall:
•	    Maintain the Unit website.
•	    Post addresses, contact information (including links to club managers), and game times for all
                member clubs within the unit.  
•	    Provide a mechanism for all clubs within Unit 234 to post game results.   Training and 
•	                information for each club to accomplish this will be provided by the unit webmaster upon
•	                request.  
•	    Post the Unit Bylaws.
•	    Post the minutes from the Board of Directors meetings.
•	    Maintain a calendar of upcoming Unit 234 events, including special games and tournaments.
•	    Provide a roster of the Board of Directors, including contact information.
•	    Post online flyers for all unit events.
•	    Provide links to District 15, Unit 131, and ACBL websites.
•	    Post any other documents as directed by the Unit Board of Directors.  
•	    Provide space on the website for unit clubs to communicate with their club members and 
       Unit 234 members. 
•	 Maintain email correspondence with ACBL, District 15 and Unit 131 webmasters and
                provide links to new tournament postings.
•	    Maintain a news area and post items of interest, such as member milestones, obituaries, and
                names of new members.

 J.   Education Liaison
The Education Liaison shall:
•	    Inform unit members about ACBL education programs.
•	    Implement education programs with Board approval.
•	    Explore additional methods to assist newer players in their growth as duplicate bridge players, 
                 e.g. mentoring programs.

K.   Unit Game Coordinator             
The Unit Game Coordinator shall:
•	    Encourage all member clubs to participate and host unit championship games.
•	    Supervise all preparations for the unit events.
•	    Schedule unit games and ACBL-wide events (Senior Pairs, Worldwide Pairs, ACBL 
       Instant Match point and Canadian Bridge Federation) in coordination with the Tournament
       Coordinator, insuring that there is no conflict with any nearby higher-rated championships.
•	   Complete and submit the on-line application for the ACBL sanction of each unit championship 
•	                game NLT 45 days prior to the game.  
•	    Serve as a resource person and assist any club hosting a unit championship game with finding 
•	                a director, arranging for the game site, and furnishing the necessary computer-dealt hands as
•	                required.   
•	    Insure that the complete game reports and fees are submitted to the ACBL.

                                                                           6

L.   NAP (North American Pairs) Coordinator

The NAP Coordinator shall:
•	    Provide each club manager with a copy of the NAP Conditions of Contest.
•	    Encourage all member clubs to hold qualifying games to be scheduled during June, July and 
•	                August.
•	    Obtain approval of game dates from the Unit Tournament Coordinator.  (Game dates may not 
•	       be scheduled during a higher rated tournament in the area).
•	    Serve as a resource person and assist any club hosting a unit NAP championship game with 
•	                 finding a director, arranging for the game site, and furnishing the necessary computer-dealt 
        hands as required.
•	    Remind the unit Board that a unit may combine with another unit to combine and jointly
                sponsor a Stage One qualifying event.
•	    Insure that the complete game reports and fees are submitted to the ACBL.
•	    Select the date (after September 1st and before the District 15 final), location, starting times 
•	                and a director for the Stage Two Unit final before the Stage One sessions begin, and obtain 
•	                date approval from the Unit Tournament Coordinator.  Game date may not conflict with a 
•	                District 15 regional or the North American Bridge Championships.
•	    Complete an online sanction application for the Stage Two final.  This should be done prior to 
•	                the first qualifying game held within the Unit (before June).
•	    Insure that all eligible players are issued qualifying slips, and forward a copy of the qualifiers 
•	               (with flights) to the District 15 NAP Coordinator.
•	
•	M.   Board Member
•	
•	Each Board Member shall:
•	    Attend and participate in all meetings of the Board of Directors.  If a member cannot attend, 
•	                 notice should be given to the President or Secretary.
•	    New members shall prepare themselves for their first meeting by reading the materials 
•	                 providedin the Orientation Packet that includes a copy of the Unit Bylaws, a Board Member
•	                Agreement, minutes from Board of Directors meetings for the year prior to their election, and 
•	                a copy of the Unit 234 Policies and Procedures Manual.  
•	    Read and sign a Board Member Agreement.  
•	    Adhere to the requirements set forth in the aforementioned Board Member Agreement to the 
•	                 best of their ability, including participation in phone and/or electronic conversations about
•	                 board matters including but not limited to approval of minutes.
•	    Participate in an annual review of the Unit Bylaws and Policies and Procedures Manual at the 
•	                first meeting of each calendar year.
•	
•	N.   Unit Tournament Coordinator, Unit Tournament Chair, and Tournament Committee
•	       Chairs
•	
•	These job descriptions may be found in the Tournaments section (V) of this manual.

                                                                                    7

IV.   Unit Elections of the Board of Directors and Officers

A.  Nominating Procedure

       1.    Appointment of the Nominating Committee Chair

•	    The President shall appoint a member of the Board of Directors to serve as the Chair 
•	                        of the nominating committee.  This member shall not be eligible for re-election in the 
•	                        current term. 
•	    The appointment shall be made at the first meeting of the calendar year but not later 
•	                        than the end of January.
•	
•	        2.    Nominating Committee Chair
•	
•	        The Nominating Committee Chair shall:
•	    Head the nominating committee.
•	    Select at least two additional Unit members in good standing to serve on the 
                        nominating committee.  At least one member of the nominating committee shall 
                        be a Unit member not currently serving on the Board.
•	    Direct the committee members to independently recruit Unit members in good 
•	                        standing with the ACBL that they believe would be an asset to the Unit Board.  
•	   Collect brief resumes or statements from each nominee outlining why they wish to 
•	                       be on the Board.
•	    Meet or contact the committee members NLT one week prior to the April 1st
                       deadline to narrow the list of candidates to 2-3 nominees per position.
•	   Prepare a finalized list of candidates and their statements submitted by all committee
•	                       members and present it to the Secretary for certification that all nominees are qualified.
•	                       This must be done by April 1.
•	   Also serve as the Chief Election Judge.

        3.   Selection of Candidates for Nomination 

•	   The Nominating Committee shall confer and seek out Unit 234 members in good 
•	                       standing with the Unit and the ACBL who are interested and willing to run for the 
•	                       Board of Directors to fill the positions of those Directors whose terms are expiring, 
•	                       as well as any vacancies due to resignation or termination of membership.  Every 
•	                       effort should be made to recruit a number of candidates that exceeds the number 
•	                       of vacancies by at least two.  All Unit members including members of the Board 
•	                       of Directors shall be invited to submit the names of candidates, including their own.
•	   Although the Nominating Committee shall use their own discretion in the process of
•	                       finding candidates for Board membership, efforts should be made to seek a slate of 
•	                       candidates that  represents the varied membership of the unit to include geographical 
•	                       distribution.
•	   The nominating committee shall provide each potential candidate with a copy of the Unit 
•	       Board Member Agreement prior to having their names submitted.  Candidates should be 
•	       in accord with this document.  

                                                                   8

•	   The Nominating Committee shall ask each member to provide a brief statement describing 
•	       their background, any special qualifications, and interest in serving on the Board of 
•	       Directors.  These statements will be posted on the Unit website and provided to all 
•	       member clubs in written format to be made available for members to read.
•	   The Nominating Committee shall provide the Secretary with a list of nominees and their 
•	                       bios no later than April 1.
•	
•	4.    Additional Nominees
•	
•	   Any Unit 234 member in good standing with the Unit and the ACBL may have their 
•	                       names placed in nomination on the ballot by submitting a written request signed by 
•	                       fifteen Unit 234 members also in good standing with the Unit and the ACBL.  This 
•	                       request must be received by the Board Secretary by April 15.
•	   Nominations will be closed after April 15.
•	
•	5.    Finalized List of Nominees
•	
•	    The Secretary will notify all other Board members, by email, if necessary, of the list of 
•	       candidates before making the list public to the general membership, having verified that 
•	       all candidates are qualified (members in good standing of Unit 234 and the ACBL).  
•	       This shall be done no later than April 30. 
•	    The Secretary shall also provide the Unit webmaster an alphabetized list of candidates and 
•	       their statements for posting on the Unit website.  This shall be done no later than May 1.

B.   Election Information and Ballots

1.    Electronic Notification of Election Information and Ballots

The Unit Webmaster shall, no later than thirty (30) days prior to the Annual Election Game:
•	    Post the names and statements of all candidates on the Unit website.  The names of 
•	       candidates shall be listed in alphabetical order.
•	    Post a printable ballot and insure that the order of names of candidates is changed every
•	                        few days,  Each candidate's name shall appear in the first position at least once during 
•	                        the rotation of ballots.
•	    Post an announcement on the Home Page regarding Unit Elections and the Annual Game.
•	    Provide instructions for submitting the ballot as an absentee vote or to use in person at the 
       annual election game.

2.    Preparation of the Ballots
       
•	    Ballots shall be randomized for use at the Annual Election Game and for mailing to 
•	                        members who request absentee ballots.  Ballots on the website will be changed every 
•	                        few days.  
•	    Ballots shall be hand delivered or sent by post to unit members requesting absentee 
•	                        ballots at least one month prior to the Annual Election Game.

                                                                                    9

3.    Distribution of Nominees Names and Brief Statements

•	    The Secretary shall prepare an information sheet containing the names of all nominees 
•	                        along with the statements provided to the Nominating Committee, and distribute a copy 
•	                        of same to all member clubs for review by the membership. This shall be accomplished 
•	                        no later than thirty (30) days prior to the Annual Election Game.      
•	    The Secretary shall provide the same information to the Webmaster for posting on the
•	                        unit website.
•	         
•	4.    Unit Membership Roster
•	
•	    The Secretary shall request a current Unit 234 membership roster from ACBL before the 
•	       publication deadline for the ballot to verify ACBL standing of the nominees.
•	    The Secretary shall request a current Unit 234 membership roster from the ACBL no later 
•	       than one week prior to the election game, and shall give a copy to the Chief Election 
•	       Judge.
•	
•	C.   Appointment of Election Officials
•	
•	1.    Appointment of Election Judges and Election Committee:
•	    The Nominating Committee Chair shall serve as the Chief Election Judge and shall select 
•	                        two additional individuals either from the Nominating Committee or the Board, to serve 
•	                        as assistant judges/counters. 
•	    No nominee shall serve as an election judge.

2.    Appointment of Election Director:
•	    The Vice President of the Unit Board shall be the Election Director unless he/she is a 
•	       candidate for re-election.  In such instance, the Secretary shall become the Election 
•	       Director.  If the Secretary is also a candidate for re-election, the Election Director shall 
•	       be a Board Member appointed by the President and approved by the Board of Directors.
•	    The Election Director shall be the only Board Member who is authorized to handle any
•	                        problems or questions regarding the election.  When a question or problem is presented 
•	                        to the Election Director by another Board Member, by any member of Unit 234, or by 
•	                        an Election Judge, the Election Director shall make a decision based on the Unit's bylaws 
•	                        orapproved written procedures of the Board of Directors.  If the Election Director is 
•	                        unable to resolve any matter in this manner, he shall contact all Board members attending 
•	                        the UnitElection Game and request a special meeting to address such issue.  This meeting 
•	                        shall,  if at all possible, be held before the beginning of the second round of play.  The 
•	                        decision reached by those members present shall be final regarding the issue in question, 
•	                        regardless of whether or not a quorum is present. 
•	    Any issue that is brought to the Election Director shall be reported to the Board of 
•	                        Directors at the next Board meeting.  The decision made and the basis for said decision 
•	                        shall also be reported.  The Board shall then determine how to handle the issue if it arises 
•	                        in the future.  This shall be done by motion and vote.  Regardless of the Board's 
•	                        determination, the ruling made at the election game shall stand, as long as the decision 
•	                        made is not in contravention with the Unit's bylaws or written procedures.

                                                                                   10

D.   Voting Procedures

1.    Absentee Voting
•	    Absentee ballots may be printed for individual use from the Unit website, or may be 
•	                        requested from the Unit Secretary.  Instructions for completion and submission of 
•	                        absentee ballots shall be posted on the Unit website.  In the case of those ballots sent 
•	                        to members via the USPS, a copy of the instructions shall be included in the mailing.
•	    All absentee ballots MUST be received no later than two (2) days prior to the Annual 
•	                        Election Game.  An absentee ballot is valid only if it is completed and submitted in 
•	                        accordance with the procedure listed in the instructions.  Absentee ballots are to be
•	                        returned to the Chief Election Judge.
•	
•	2.    Absentee Voting Instructions
•	    Place a check mark or 'X" on the line next to the candidate for whom you wish to cast 
•	                        your vote.  You may vote only for the number of candidates indicated on the ballot, 
•	                        e.g. if there are 7 candidates and 3 positions to fill, the ballot will indicate that you may 
•	                        vote for no more than 3 candidates.  You may not cast more than one vote for any given
•	                        candidate.  You may vote for less than the number indicated, but not more.  If you make 
•	                        a mistake, destroy the ballot with the error and print out another ballot and start over.  
•	                        Any ballot with more votes than the number indicated shall be disqualified.
•	    Once you have voted, fold the ballot and place it in a small envelope.  Seal this envelope 
•	                        and place it in a larger envelope.  Seal the larger envelope and place your signature and 
•	                        ACBL number across the back flap.  (Your signature and ACBL number will be used 
•	                        only to identify you as having voted.  The inner envelope will remain sealed until the 
•	                        ballots are counted.)  Place a stamp on the outer envelope and address it as indicated 
•	                        on the Unit website. 
•	    Mail your ballot so that it arrives no later than two (2) days before the Annual Election 
•	                       Game.  Ballots received in the mail after this deadline shall not be counted.  No more 
•	                       than one ballot may be sent in the same envelope.  If multiple ballots are in one envelope 
•	                       and one of the ACBL numbers submitted is declared unqualified all ballots will be invalid 
•	                       because there would be no way to determine which ballot belongs to the disqualified 
•	                       voter.  A normal disqualification would be a member who was not current with ACBL 
•	                       dues on the date the roster for verification of voters is requested.
•	
•	3.    Voting at the Annual Election Game
•	    Members wishing to vote in-person at the election game site should plan to arrive in time  
•	                        to do so.
•	    The Chief Election Judge shall assure that all absentee ballots and the membership roster 
                        are brought to the election game site at least 30 minutes before the voting begins.
•	    The Chief Election Judge shall bring a container for accepting ballots.  
•	    The Chief Election Judge shall be responsible for providing blank ballots.
•	    The names of those members whose ballots have been received shall be highlighted or 
                        marked in some way to indicate they have submitted a ballot.  
•	    A voting desk shall be manned by election judges beginning thirty (30) minutes prior to 
•	                        the scheduled start of the game.  The membership roster, ballots, voting instructions, and 
•	                        a ballot box will be kept on the desk under the direct observation of an election judge at 
•	                        all times.

                                                                                   11

•	    Any member requesting or presenting a ballot will have their name annotated next to their 
•	                        name on the membership roster prior to receiving a ballot.  
•	    Once the member has voted, they are to place their ballot in the ballot box.
•	    A five (5) minute warning announcement of closure of voting will be made by the Chief 
                        Election Judge.
•	    Voting shall be closed just prior to the commencement of the first session of the Annual 
•	                        Election Game and reopened after morning session for late arrivals to vote.
•	The ballot box will be placed in a secure location selected by the election judges prior to 
•	                        the game.
•	
•	E.    Disqualification of Ballots
•	
•	    Ballots shall be disqualified if the voter selected more than the number of candidates 
•	                        indicatedon the ballot.  The ballot shall be clearly marked to indicate how many 
•	                        candidates may be selected.
•	    Questionable ballots, e.g. crossed out marks, shall be evaluated by the Chief Election 
•	                        Judge and the Assistant Election Judges/Counters.  If there is no consensus as to 
•	                        qualification status, the ballot shall be reviewed by the Election Director, and a 
•	                        determination made.   
•	
•	F.    Counting of the Ballots
•	
•	     The judges/counters should meet about 30 minutes before the voting begins in the 
•	                         morning to open, verify and count absentee ballots.  These need to be kept separate 
•	                         in case of a tie vote.  Only those present may vote in a tie breaker.  
•	     The ballots are to be counted by a method selected by the Election Judges.  Once 
•	                        the ballots are counted, a second count will be taken to verify the accuracy of the 
•	                        counting procedure. When there are two successive counts with identical results, 
•	                        the results will be placed on a tally sheet with the name of each candidate and the 
•	                        number of votes each received.
•	    Those ballots that were disqualified shall be set aside and not counted.
•	    A final report consisting of the number of votes for each candidate, total ballots, total 
                        votes, and number of invalid ballots shall be given to the Election Director before the
                        announcement at the election game.
•	    All ballots, tally sheets, and disqualified ballots shall be placed in an envelope, sealed, 
•	                        and placed in the unit files until the next election.
•	    Each candidate is entitled to have a non-candidate representative present during the 
•	                        counting of votes.
•	
•	G.   Announcement of Election Results
•	    The Chief Election Judge shall announce the election results at the election game, 
•	                        preferably before the beginning of the second session.
•	    The Chief Election Judge shall also provide the Unit Webmaster a list of the candidates 
•	                        elected to the Board for posting on the Unit website.

                                                                                   12

H.   Follow-Up Report
•	    The Chief Election Judge shall provide information to the Board concerning any issues 
•	                        or problems that arose during the entire election process, along with any 
•	                        recommendations for change.  This may be done in writing, or in person at the first 
•	                        Board meeting following the election.
•	    The Chief Election Judge shall provide a written report and the sealed envelope of 
•	                        election materials to the Secretary for filing in unit records.
•	
•	         I.     Election of Board Officers
•	                 The Board of Directors shall schedule a regular board meeting to be held within one month
•	                 following the annual election.
•	    At this meeting the first order of business shall be the election of officers.  If one of the 
•	                        current officers is still on the board that person will preside over the elections in this 
•	                        order: President, Vice-president, Secretary, Treasurer.  If none of the former officers 
•	                        is on the board the group shall decide by general agreement who will preside over the 
•	                        election.  
•	    Officers shall be elected individually and not as part of a slate.  Once the President is 
•	                        elected that person takes over and conducts the rest of the elections and the meeting.
•	    The election is conducted according to Robert’s Rules of Order and requires a simple
•	                        majority vote.

V.     Tournaments
         To conduct tournaments and hold other competitive bridge events is one of the fouur stated 
         purposes of Unit 234 (Unit 234 Bylaws Section 1.3).  In order to hold enjoyable, welcoming,
         competitive and well-attended events, there needs to be a system of organization and planning.

         A.    Unit Tournament Coordinator

The Unit Tournament Coordinator shall be the unit vice-president or a delegate approved by 
the board and shall serve for one year unless re-elected or re-appointed.  The term shall be 
from the time of appointment following the annual installation of new board officers until new 
board officers are elected the following summer.   

The Unit Tournament Coordinator is the person who handles the scheduling of all unit 
tournaments and special events by keeping a calendar of events and scheduling additional 
events to extend to a minimum of 24 months in the future.  The Tournament Coordinator 
schedules all games (unit championships and higher) in order to avoid player conflicts that 
will affect participation.

The Unit Tournament Coordinator shall:
•	    With board approval for event, dates and tentative venue, checks the tournament 
•	                        schedule on the ACBL website for any possible conflicts within district 15 and any 
•	                        adjoining districts.

                                                                                   13

•	    Submit sectional sanction applications using the ACBL online form.  Every attempt shall 
•	                        be made to submit these applications at least one year in advance.  If the site is not yet 
•	                        known,  TBD (to be determined) shall be entered on the online form.  A request for a 
•	                        particular director assignment may be noted on the application form.  Note:  the ACBL
•	                        tournament department will notify the District 15 tournament coordinator of any sectional
•	                        sanctionl requests, and will not approve a request without District 15 approval.
•	     Notify the Board and Tournament Chair once ACBL approval is received.  Notice 
•	                        should include the sanction number and DIC assignment.
•	     Submit any change of date request to the ACBL tournament department using email, and 
•	        notify district tournament coordinator via email of any change request to an already 
•	        sanctioned tournament.
•	     Be the official contact between the unit and the DIC for advice on types of games, times 
•	                        and venues.
•	     Appoint a Tournament Disciplinary Committee several weeks before a tournament or 
•	                         special event.
•	     Serve as the unit contact person with the district (for sectionals) and with ACBL until all 
•	        approvals and sanctions are received and passed on to the official tournament chair or 
•	        until an official tournament chair is selected.
•	     Check the tournament coordinator bulletin board on the ACBL website monthly for any
•	        announcements regarding tournaments.
•	     Submit applications for special games such as but not limited to Senior Olympic games 
•	        scheduled within Unit 234.

         B.     Unit Tournament Chair for Sectional and Regional Tournaments
    
  The unit tournament chair for upcoming tournaments is selected and approved by the board 
  for one year following board elections. The tournament chair becomes the official contact 
  between ACBL and the unit after the sanction is received and with the DIC during the 
  tournament. 

                  The Unit Tournament Chair shall:
•	   Negotiate with the venue for a tentative contract for the event and present the dates 
•	                        and proposed venue to the board for approval.  After board approval the information 
•	                        along with the proposed schedule of events and stratifications is given to the unit 
•	                        tournament coordinator to secure approvals and sanction. Per ACBL, this should be a 
•	                        minimum of two years before a regional event and one year before a sectional. 
•	   Present the venue contract to the unit president to be signed once approval and sanction 
•	                        is received for the event.
•	   At least 12 to 18 months before a sectional or regional tournament assemble an effective
•	                        team of chairpersons for the various committees needed to plan the event.  As much as
•	                        possible the persons selected should chair only one committee.  Provide each committee 
•	                        with duties and approved budget. 
•	   Report regularly to the board on progress.
•	   Arrange for lodging and free plays required by ACBL and District 15.
•	   Contact unit clubs several months before a tournament to request their cooperation in 
•	      cancelling club events that conflict with tournament dates and to promote the tournament. 

                                                                 14

•	   After conferring with the Director in Charge, provide the number of caddies needed for 
•	                        each session to the Caddy Coordinator.
•	   Determine free plays for local volunteers and distribute on the first day of the event.
•	   Prepare a public thank you to all volunteers and chairs for the unit web page and/or unit 
      newsletter.                                                   

         C.     Committes for Sectional and Regional Tournaments

                  1.   Publicity and Promotion
                  The chair of the publicity and promotion committee shall be the Unit Public Relations Chair 
                  or their delegate.  The chair should recruit as many board and non-board committee members 
                  as needed to effectively fulfill the responsibilities of the committee.  

                  The Publicity and Promotion Committee shall:
•	   Design a flyer with information provided by the tournament chair to advertize and 
•	                        promote the tournament.      
•	   Submit the flyer for board approval approximately 18 months before the tournament.
•	   Produce and distribute flyers to surrounding clubs, units and districts.  Regional 
                        tournament flyers should be distributed at the August Omaha event and the KC Holiday 
                        event before unit 234’s every other year split tournament. 
•	   Submit the flyer electronically to ACBL.
•	   Supply a promotion to ACBL for an email blast. 
•	   Report plans and progress on a regular basis to the tournament chair and board.
•	   Report names of all committee members and volunteers to the Tournament Chair.
•	   Prepare a final report and suggestions within one week following the tournament and
                        submit to the Tournament Chair.

                  2.   Partnership
                  The Partnership Chair may be a board or non-board unit member and may recruit other unit
                  members to help complete the tasks of the committee.

                  The Partnership Committee shall:
•	   Provide contact information for those on the committee willing to accept requests for
•	                        partners for a tournament.
•	   Obtain name, contact information and level of player requested and keep on file.
•	   Set up a station at the tournament where those available and those seeking partners can
                        speak to a committee member before each session.
•	   Recruit local players willing to be on standby for matching to requests received.
•	   Report names of all committee members and volunteers to the Tournament Chair.
•	   Prepare a final report and suggestions within one week of the tournament and submit to
                        the Tournament Chair.
                
                  3.   Reception
                  The chair of the Reception Committee may be a board or non-board unit member and may 
                  recruit other unit members to serve on the committee.

                                                                                   15

                  The Reception Committee shall:
•	   Provide a sign or poster to welcome players to the event.
•	   Provide name tags and markers for players.  If desired, provide special tags or markers 
                        on the name tags of volunteer greeters (especially at regional tournaments).
•	   Provide a door prize for each day or for the event.
•	   Provide a registration system for the door prize(s).
•	   Provide local information on eating establishments near the venue.
•	   Provide copies of the tournament events
•	   Provide flyers of upcoming unit tournaments and events.
•	   At regional tournaments provide players with a memento such as a sticker.
•	   Be responsible for door prize drawing and awarding of door prize(s). 
•	   Schedule at least 2 greeters for the half hour before each session to staff the reception    
                        table.  More greeters may be needed for regionals. 
•	   Instruct greeters on duties and availability of supplies for the reception table.
•	   Arrange for safe storage of items that can be used again or distribution of promotion
                        materials. 
•	   Report names of all committee members and volunteers to the Tournament Chair.
•	   Prepare a final report and suggestions within one week following the tournament and 
                        submit to the Tournament Chair.

                  4.   Hospitality
                  The chair of the Hospitality Committee may be a board or non-board unit member and may 
                  recruit other unit member to serve on the committee.  

                  The Hospitality Committee shall:
•	   Decide on ‘menu’ of food items served in the hospitality room at sectional events and on 
•	                        the ‘food’ ordered from the Capital Plaza Hotel for regionals (until and unless the venue 
•	                        for regionals changes).  Generally, the committee should think in terms of ‘happy hour 
•	                        finger savories’ for the late afternoon; sweet treats for the late night.  
•	   Recruit volunteers for the donation of food. 
•	   Determine supplies left from last tournament (napkins, plates, serving pieces etc) and 
                        needs to be purchased.  There should be an inventory on file from the last tournament.
•	   Determine supplies left from the last tournament (liquor, bar tools, cooler) and needs for 
•	                        the bar.  An inventory of these should be on file from the last tournament.
•	   Transport supplies to the hospitality room the day before the event.
•	   Provide volunteer staff in the hospitality room to receive food donations.
•	   Provide volunteer staff to set up for each serving time and clean up after.
•	   Arrange for disposal of leftovers, return of volunteers’ plates, bowls etc. and return 
                        of non-perishables to the storage place designated by the board.
•	   Provide and keep supplied small individually wrapped ‘treats’ on the reception table and 
•	                        on the coffee tables in the game room.
•	   A non-playing committee member should be available to set up the hospitality room 
•	                        about 20-30 minutes before the anticipated end of session.  Another committee member 
•	                        should help with maintaining supplies and cleaning up for the next ‘open house’.
•	   After the last session of a sectional or before the Sunday sessions, the chair and 
•	                        committee members should clean and pack up any leftover non-perishable supplies and 
•	                        make an inventory to be submitted to the board; clean and return any borrowed items. 

                                                                                    16

•	   At the discretion of the hospitality chair, small quantities of leftover food stuffs may be 
•	                        given to volunteers and larger quantities such as bags of chips, boxes of crackers or jars 
•	                        of pretzels may be divided among unit clubs for use at their games. 
•	   Report names of all committee members and volunteers to the Tournament Chair.

                  5.   Caddies
                  The chair for this committee is the Caddy Coordinator and may or may not be a board 
                  member.

                  The Caddy Coordinator shall:
•	   Obtain from Tournament Chair the number of caddies required for each session.
•	   Recruit caddies and informing them of pay rate -- $20 per session.  Lunch is provided 
                         for the Sunday caddies in addition to their pay.
•	   Schedule and instruct caddies to report 15 minutes before the session.
•	   Tell caddies to follow the instructions of the DIC during and after the session.
•	   Clean up/pick up equipment as directed by the DIC.
•	   Provide the DIC and TC with a schedule of caddies and pay schedule. 

         D.     Free Play Policy
•	   Free plays for tournaments will be provided to the following District 15 officers:  
•	                        President, Secretary-Treasurer, and National Director.  Additionally, the District 
•	                        Recorder is to receive one free play per day.  
•	   Free plays for board officers/volunteers is under consideration.

                  6.   Transportation and Set-Up/Take-Down
                  The chair for this committee is the Transportation Coordinator and may or may not be a 
                  board member.

                  The Transportation Coordinator shall:
•	   Recruit a suitable number of volunteers to pick-up, transport, and set-up card tables and
                        side tables, as well as move chairs at the tournament site in order to prepare the playing 
                        area for the beginning of the tournament.
•	   Recruit a suitable number of volunteers to take-down the card tables and side tables used 
                        at the tournament and return them to their point of pick-up.
•	   Consult with the tournament director-in-charge regarding the placement of tables and insure 
                        that any requested changes are made.
•	  Provide the tournament chair with a list of volunteers recruited so that they may be thanked. 

17

             Northeast Kansas ACBL Unit 234 Board Member Agreement

    As a board member of our unit I am fully committed and dedicated to our 
    mission and have pledged to carry out this mission.  I understand that my 
    duties and responsibilities include the following:

1.  I promise to be fiscally responsible, with other board members, for this organization. 
     I will make myself aware and knowledgeable regarding our budget and finances and will 
     take an active part in reviewing, approving, and monitoring the budget to meet the goals 
     of our unit. 
2.  I understand my legal responsibilities for the unit and those of my fellow 
     board members. I am responsible for knowing and overseeing the 
     implementation of policies. 
3.  I accept the bylaws and operating principles and understand that I am 
     morally responsible for the health and well-being of this unit. 
4.  I will actively promote the unit in a positive manner. 
5.  I will act in good faith and in a manner that I believe to be in the best interests 
     of the unit. 
6.  I promise to treat my fellow board members and other unit members with 
     respect. When conflict occurs, I promise to respectfully disagree and work 
     for a resolution that is in the best interests of the unit. 
7.  To the best of my ability, I will attend board meetings, be available for phone 
     or e-mail consultation, and serve on at least one board committee. 
8.  I will remember that the focus of all of my efforts, decisions and time is to 
     make bridge a great experience for all involved. 
9.  In signing this document, I understand that no quotas are being set and that 
     no rigid standards of measurement and achievement are formed. Every board member is 
     making a statement of faith about every other board member. We trust each other to carry 
     out the above agreements to the best of our ability. 

Board Member ________________________________    Date ________________ 

Board President _______________________________     Date ________________

Appendix A

American Contract Bridge League 
PLAYER   MEMO
If you want an incident, condition, or situation brought to the attention of the Recorder, please fill out the front page of this form as completely as possible and give it to any tournament director.

TOURNAMENT____________________________  EVENT______________________  DATE_______________

SECTION_________________________________ SESSION____________________ BOARD #____________

NAMES (Please print legibly)

Yours _________________________________  ACBL # _______________  Direction ________  Pair # _______

Partner ________________________________  ACBL # _______________  Direction ________  Pair # _______

Opponent ______________________________  ACBL # _______________  Direction ________  Pair # _______

Opponent ______________________________  ACBL # _______________  Direction ________  Pair # _______

Was Director consulted? ______________  When? ________________  By Whom? _______________________

Tournament Director's name? __________________________________________________________________
                                                                                                                 S
Dealer _______________________________                            H
                                                                                                                 D
Vul __________________________________                            C
                                                                                     S                                                     S
The Auction                                                              H                                                     H
    West           North         East         South             D                                                     D
                                                                                     C                                                     C
                                                                                                                 S 
                                                                                                                 H
Notes to Auction                                                                                  D
                                                                                                                 C

How can you be contacted at this tournament/event? ______________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
How can you be contacted at home or at work, if necessary?
__________________________________________________________________________________________
(Home Telephone Number)                    (Home Email Address)                                           (Mailing Address)
_______________________________________________________________________________________________
(Work Telephone Number)                                                          (Work Email Address)                                           (continued on back)

Appendix B-Page 1 of 2

Please explain your concern in this matter? _________________________________________________________
__________________________________________________________________________________________
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__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
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__________________________________________________________________________________________
__________________________________________________________________________________________

This space for reply or rebuttal by opponents named on other side _______________________________________
__________________________________________________________________________________________
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__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________

This space for Direstor's usse: comments, perspectives, etc. ____________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________

This space for Recorder's use and for reply _________________________________________________________
__________________________________________________________________________________________
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__________________________________________________________________________________________
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T29 rev. 2/03 Inv. #520282                                                                                                                     	Printed in USA by ACBL 

Appendix B-Page 2 of 2

Unit Assets

The complete list of unit assets is yet to be determined.

Appendex C

Location of Unit Property

The location of unit property has not yet been fully determined, and awaits the completion of the list of unit assets and consultation with the KVBC Board of Directors.

Appendix D